If you use Outlook or to manage your email, then follow this simple how-to guide to work out how to pull those emails back from the brink. Under the Message tab, click on Actions in the Move folder at the top. A pop-up message will then appear. Click on Delete unread copies of this message. If you want to create a replacement message.
Click the Delete unread copies and replace with a new message to replace the message with a new one. If you want to be notified if the recall worked or not then all you need to do is click Tell me if recall succeeds or fails for each recipient option.
Select OK — if you constructed another email and then hit Send. They can still get the recall message and note that you wanted to delete the first email, but it will stay in their Outlook system anyway.
The recall feature is designed to work with Outlook. After you click Send , the message will stay in the Outbox folder until your scheduled delivery time. This will only work to give you a bit more time to reconsider your message; it will not prevent you from accidentally sending the email to the wrong person.
It is also only useful if you remember to check the message again before it leaves your Outbox. In the Step 1: Select condition s list, select the boxes for any options that you want and then click Next. If you leave all the conditions unchecked when you click Next a confirmation dialogue box will appear. For you. World globe An icon of the world globe, indicating different international options. Get the Insider App. Click here to learn more.
A leading-edge research firm focused on digital transformation. Good Subscriber Account active since Shortcuts. Account icon An icon in the shape of a person's head and shoulders. It often indicates a user profile. Log out. Smart Home. Social Media. More Button Icon Circle with three vertical dots. Related: Microsoft Mail vs. Finally, recall requests can't be processed if the recipient is viewing their emails outside the Outlook desktop program, like through the Outlook web app or their mobile device.
As you can see, there are a very specific set of requirements that must be met for your email recall to be successful. For the best chance of success, request the recall quickly, but the process isn't fool-proof. Rely on it as a last resort. If you often find yourself needing to recall emails, it might be best to take an alternative approach. One method to do this is to set a rule in Outlook to delay the sending of your messages. With this you're not technically recalling an email, but it gives you a short window in which to cancel the outgoing email.
Do you use Gmail and want a similar feature? You're in luck. Here's how to delay sending in Gmail:. Related: How to Unsend an Email. As you've seen, it's a simple procedure to retract an email in Outlook. However, whether the recall will be successful is an entirely different matter because it depends on so many factors.
In a world where people can access their emails from anywhere at any time, you shouldn't rely on recall. Instead, if you're often sending something in error, consider using an alternative method to delay sending your email.
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